Office Administrative Assistant

JOB DESCRIPTION

Provide administrative services for upper level management and executive assistant.

RESPONSABILITIES 

  • Answer, screen and transfer inbound phone calls
  • Receive and direct visitors and clients
  • General clerical duties on computer workstations
  • Photocopying, fax and mailing documents
  • Maintain electronic and hard copy filing system
  • Hiring national sales representatives and other staff
  • Setup, train and travel to company seminars 
  • Retrieve documents from filing system
  • Handle requests for information and data
  • Resolve administrative problems and inquiries
  • Prepare written responses to routine enquiries
  • Prepare and modify office documents
  • Create correspondence reports, drafts, memos & emails
  • Schedule and coordinate meetings, appointments
  • Create travel arrangements for managers or supervisors
  • Prepare agendas for meetings and prepare schedules
  • Record, compile, transcribe, distribute meeting minutes
  • Open, sort and distribute incoming correspondence
  • Maintain office supply inventories
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, parking and petty cash.

YOUR COMPENSATION

  • Annual Salary.
  • Target earnings is upwards of $75k plus seasonal incentives.
  • Eligible for a tablet and company phone after 90 days. 
  • Excellent opportunities for advancement.
  • Other Bonuses and Incentives 

EDUCATION & EXPERIENCE 

  • High school degree an minimum.
  • 2-5 years experience as an administrative assistant with references
  • Computer skills and knowledge of relevant software, word, pages, powerpoint, keynote, excel & numbers
  • Knowledge of operation of standard office equipment, scanners, printers, projectors.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management

SKILLS AND QUALIFICATIONS

  • Communication skills - written and verbal.
  • Planning and organizing, prioritizing.
  • Problem assessment and problem solving.
  • Information gathering and information monitoring.
  • Attention to detail and accuracy.
  • Flexibility, adaptability.
  • Customer service orientation, teamwork.

Please forward your resume to: This email address is being protected from spambots. You need JavaScript enabled to view it.  

 

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